Affiliate Agreement

Affiliate Agreement

This Affiliate Agreement (“Agreement”) is made and entered into by and between Travel Visit Trip LLC, a provider of limousine and taxi services, and the undersigned Affiliate (collectively, “the Parties”), in consideration of mutual covenants and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged.

General Operational Guidelines

  • Strictly Prohibited: Use of cell phones, texting, paging, or emailing while passengers are in the vehicle is strictly forbidden.
  • Voucher & Signature: Do not request a passenger signature or provide a voucher when transporting Travel Visit Trip clients.
  • Brand Representation: Affiliates must represent Travel Visit Trip using the official or designated signage while transporting clients.
  • Punctuality: Chauffeurs must arrive at least 15 minutes before the scheduled pickup time. Notify Travel Visit Trip Dispatch via phone or email ( info@TravelVisitTrip.com ) upon arrival and again when the passenger boards the vehicle.
  • Dispatch Communication: Immediately notify Dispatch of any delays, incidents, or changes. Travel Visit Trip is not responsible for any additional charges unless authorized in advance.
  • Unattended Passengers: If a passenger has not arrived within 5 minutes of the scheduled pickup time, notify Dispatch.
  • Subcontracting: Subcontracting is not permitted under any circumstances.
  • Vehicle Changes: Any upgrades or vehicle substitutions require prior approval.
  • Vehicle Release: Vehicles must not be released without explicit Dispatch approval.

1. Term and Renewal

This Agreement is valid for one (1) year from the date signed by the Affiliate and shall automatically renew for successive one-year terms unless either party provides written notice of non-renewal or proposed revisions at least sixty (60) days prior to the expiration of the current term.

2. Branding & Licensing

Travel Visit Trip LLC grants the Affiliate a non-exclusive, non-transferable, royalty-free license to use its name and logo solely in connection with the services provided under this Agreement. Sub-licensing is strictly prohibited. Upon termination, the Affiliate must immediately cease all use of Travel Visit Trip branding.

  • Chauffeurs must display a Travel Visit Trip sign, designated signage, or a blank sign during pickups.
  • Business cards and materials must reflect Travel Visit Trip branding, not the Affiliate’s brand.
  • A digital copy of the official logo will be provided via email.

3. Service Requirements

Chauffeur Procedures:

  • Chauffeurs must follow all operational protocols set by Travel Visit Trip.
  • FBO/Private Aviation Pickups: Chauffeurs must check in at the front desk with the passenger name and tail number. Notify Windy City (or Dispatch) when the passenger enters the vehicle.

Payment Policy:

A company Visa card will be issued upon approval for billing.

Invoice Submission (due by 12:00 PM CST the day following service):

  • Travel Visit Trip Reservation #
  • Passenger or Group Name
  • Date of Service
  • Start & End Time
  • Pickup & Drop-off Locations
  • Vehicle Type
  • Type of Service (e.g., transfer, charter/hourly)
  • Any additions/modifications as separate line items

Submit to:
Travel Visit Trip LLC
1091 Sutherland Ave N
River Falls, WI 54022
Fax: 715-749-8100 (Attn: Accounts Payable)
Email: info@TravelVisitTrip.com
Phone: 715-888-9555

Note: Late submissions may result in payment at the original base rate.

Fleet Requirements

  • All vehicles must be equipped with GPS or mapping systems.
  • Vehicles must not be more than three (3) years old.
  • Travel Visit Trip may conduct fleet inspections.

Corporate Requirements

  • Be legally incorporated
  • Submit a W-9
  • Provide a valid Certificate of Insurance

Minimum Insurance Coverage:

  • Up to 15 passengers: $1.5 million auto liability
  • 16+ passengers: $5–$10 million auto liability
  • Taxi (up to 4 passengers): $500,000 auto liability
  • General commercial liability
  • Workers’ compensation and employer’s liability

Certificate Must Include:

  • Full vehicle schedule (year, make, model, VIN, license plate)
  • Travel Visit Trip LLC listed as an Additional Insured

4. Non-Compete & Confidentiality Clause

As an independent contractor, you are expected to uphold strict confidentiality regarding all business operations and clients of Travel Visit Trip LLC and its affiliates, including Easy Choice Ride and Hudson Cab.

You are strictly prohibited from:

  • Disclosing any payment details or confidential client information.
  • Soliciting, directly or indirectly, any clients of Travel Visit Trip LLC, Easy Choice Ride, or Hudson Cab for personal gain or for another transportation provider during the term of this Agreement and for one (1) year following its termination or expiration.
  • Promoting or offering competing transportation services to any current or former client acquired through this Agreement.

5. Termination Clause

Travel Visit Trip LLC may terminate this Agreement immediately, without prior notice, in the event of any breach, including failure to meet service standards.

Termination does not relieve the Affiliate of obligations including:

  • Confidentiality
  • Non-compete and non-solicitation provisions
  • Discontinuation of all branding use

Submission Instructions

Please send the signed agreement, W-9, certificate of insurance, terms & conditions, and your affiliate rate sheet to:

Email: info@statetaxicab.com